Privacy Policy

DATA PROTECTION AND PRIVACY STATEMENT
We are fully committed to full compliance with the requirements of the Data Protection Act
1998. We have a Data Protection Policy to ensure that the Chairty, and people working on
its behalf (including employees, temporary staff, contractors, volunteers, consultants,
partners and their staff) are aware of their obligations under the Data Protection Act 1998
and comply fully with that Act.

STATEMENT OF POLICY
We need to collect and use information about people with whom we work in order to
operate and carry out our functions. These may include members of the public; current,
past and prospective employees; clients; customers and suppliers. In addition, we may be
required by law to collect and use information in order to comply with the requirements of
central government. We must handle this information properly, however it is collected,
recorded and used, whether it is on paper, in computer records or recorded by other means.
Treating information lawfully and appropriately is very important to our successful
operations, and essential to maintaining confidence between us and those with whom we
carry out business. We fully endorse and adhere to the Principles of the Data Protection Act
1998.

HANDLING PERSONAL/SENSITIVE DATA
We will:
· Use personal data in an efficient and effective way to deliver better services
· Strive to collect and process only the data or information which is needed
· Use personal data only for those purposes described when we collect it, or for
purposes which are legally permitted and for a legitimate interests within our
services.
· Strive to ensure information is accurate
· Only keep information for as long as necessary
· Securely destroy data which is no longer needed
· Ensure the appropriate technical and organisational security measures are in place
to safeguard information (including unauthorised or unlawful processing and
accidental loss or damage of data)
· Ensure information is not transferred abroad without suitable safeguards
· Ensure the public are informed about their rights to access information
· Ensure that the rights of people about whom we hold information can be fully
exercised under the Data Protection Act 1998
Rights under the Data Protection Act 1998 include:
· The right to access personal information within 40 days of request
· The right to prevent processing in certain circumstances
· The right to correct, rectify, block or erase information regarded as wrong
information
· The right for your data to be terminated
· The right to make a complaint about the mis-use of data.

DATA COLLECTED BY THE ORGANSARTION
The data collected by Roefield Leisure is always only to be used to provide an effective
and quality service. No data will be collected that is not relevant to providing this service
or passed on to any third party whom do not aid us in delivering these services.
Data collected consists of-
· Name, address, telephone number, email
· Health questions
· Next of Kin (In case of an emergency, these details are not added to our
database)
· Lifestyle questions

THE PRINCIPLES OF DATA PROTECTION

The Data Protection Act says that anyone processing personal data must comply with 8
principles of good practice. These principles are legally enforceable.
In summary, they require that personal data;
· Is processed fairly and lawfully and is not processed unless specific conditions are
met
· Is obtained only for one or more specified and lawful purposes and is not processed
in any manner incompatible with that purpose or purposes
· Is adequate, relevant and not excessive in relation to the purpose or purposes for
which it is processed
· Is accurate and kept up to date
· Is not kept for longer than is necessary for the purpose or purposes
· Is processed in accordance with the rights of data subjects under the Act
· Is kept secure
· Is not transferred to a country or territory outside the European Economic Area,
unless that country or territory ensures an adequate level of data protection
What we do with your data

YOUR RIGHTS
You have the right to ask us not to process your personal data for marketing
purposes. We will usually inform you (before collecting your data) if we intend to use
your data for such purposes or if we intend to disclose your information to any third
party for such purposes. You can exercise your right to prevent such processing by
checking certain boxes on the forms we use to collect your data. You can also
exercise the right at any time by contacting us at sport@roefield.co.uk.
.
· We may disclose your personal information to any member of our group, which
means our subsidiaries, our ultimate holding company and its subsidiaries, as
defined in section 736 of the UK Companies Act 1985.
· We may disclose your personal information to third parties: These third parties are
parties that we work with in order to provide a regular service and keep the terms
and conditions of services. This data will be transferred safely and securely.
· If our business or substantially all of its assets is acquired by a third party, in which
case personal data held by us about our customers will be one of the transferred
assets. This will be communicated.
· If we are under a duty to disclose or share your personal data in order to comply
with any legal obligation, or in order to enforce or apply our terms of use and other
agreements; or to protect the rights, property, or safety of us, our customers, or
others.
· If you wish to make a complaint about the way your data is used then please contact
the centre via email or telephone and your complaint will be investigated by the data
protection officer.
We use information held about you in the following ways:
· To ensure that our service content is presented in the most effective manner for
you.
· To provide you with information, products or services that you request from us or
which we feel may interest you, where you have consented to be contacted for such
purposes.
· To carry out our obligations arising from any contracts entered into between you
and us.
· To allow you to participate in interactive features of our service, when you choose to
do so.
· To notify you about changes to our service.
· We may also use your data, or permit selected third parties to use your data, to
provide you with information about goods and services which may be of interest to
you and we or they may contact you about these by post or telephone.
· If you are an customer, we will only contact you by electronic means (e-mail or SMS)
with information about goods and services similar to those which were the subject
of a previous sale to you.


Roefield Leisure
Edisford Road
Clitheroe
BB7 3LA

Tel: 01200 442188
Email: sport@roefield.co.uk
COMPANY INFO

Roefield is a large multi-purpose sports facility located in Clitheroe, Lancashire. Roefield’s facilities includes a large gym, junior gym, aerobics studio,  sports hall, sauna and steam rooms, spin studio and café lounge.

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